Terms & Conditions

Supplier Terms and Conditions


  1.Scope


These Terms and Conditions apply to all Purchase Orders (POs) issued by MD Global Aviation to approved suppliers. Acceptance of a purchase order (PO) constitutes acceptance of these terms and conditions.


  2. Approved Suppliers


All products and services must be supplied by organizations that are approved by MD Global Aviation or that meet applicable regulatory and quality requirements. Suppliers shall ensure that all sub-tier suppliers are also appropriately approved or qualified.


  3.Quality System


The supplier’s Quality Management System shall be certified to ISO 9001, AS9100, or ASA-100, as applicable, and maintained in good standing.


  4. Audit/Surveillance Rights


MD Global Aviation reserves the right to conduct audits or assessments of the supplier’s facilities, processes, and records.


  5. Contract Requirements


Any changes to contract requirements initiated by the supplier must be approved in writing by MD Global Aviation. The supplier shall notify MD Global Aviation of any changes to product or process, changes in suppliers, or changes in manufacturing facility location, and shall obtain prior approval where required.


  6. Documentation Requirements


Suppliers must provide applicable documentation with each shipment including:

  • Certificate of Conformance (C of C) 
  • Traceability documentation to the manufacturer or approved source 
  • Airworthiness approval documentation, where required (e.g., TCCA Form 1, FAA Form 8130-3, EASA Form 1, or equivalent) 
  • Packing list referencing the MD Global Aviation PO number


First Article Inspection (FAI) or First Part reports, as applicable, shall be submitted to Quality and must be noted on the purchase order prior to the start of production. 


The supplier assumes full financial responsibility for any replacement, rework, or material costs if production begins without Quality approval of the First Article/First Part inspection as specified on the purchase order. 


FAI submissions shall comply with AS9102 requirements when specified on the purchase order.


  7. Shelf Life Control (Consumables)


Consumable materials supplied under this Purchase Order that are subject to shelf life limitations shall:

  • Be clearly labeled with the manufacturer’s expiration date 
  • Have a minimum remaining shelf life of 75% at the time of shipment, unless otherwise approved in writing by MD Global Aviation 
  • Be stored, handled, and shipped in accordance with the manufacturer’s recommended storage conditions 
  • Be accompanied by applicable certification or data sheets confirming shelf life and storage requirements 


Materials that exceed shelf life or do not meet remaining shelf life requirements shall not be shipped without prior written approval from MD Global Aviation.


  8. Counterfeit Parts Prevention


Suppliers must ensure that all products supplied are authentic and traceable to the Original Equipment Manufacturer (OEM) or an approved source.


Suppliers shall not supply any suspected counterfeit or unapproved parts.


The Suppliers shall establish, implement, and maintain a Counterfeit Parts and Material Prevention and Control Plan to prevent the delivery of counterfeit parts.


  9. Nonconforming Product


Suppliers shall immediately notify MD Global Aviation if nonconforming product has been shipped or if product does not meet PO requirements.


No deviation from specified requirements shall be permitted without prior written approval (e.g., deviation or concession) from MD Global Aviation.


  10. Flow‑Down Requirements


Suppliers shall flow down all applicable Purchase Order requirements, including regulatory, quality, and customer requirements to all sub‑tier suppliers involved in the contract. 


  11.Control of Work Transfer


Suppliers shall notify MD Global Aviation Quality prior to transferring any work to a new facility.


MD Global Aviation shall evaluate and approve, as applicable, any such transfer prior to implementation.


  12.Right of Access


Suppliers shall grant right of access to MD Global Aviation, its customers, and regulatory authorities to all facilities at any level of the supply chain involved in the Purchase Order.


This includes access to all applicable processes, records, and documentation related to contract performance.


  13.Record Retention


Suppliers shall retain all records related to the Purchase Order for a minimum of seven (7) years unless otherwise specified. 

Records shall be made available to MD Global Aviation, customers, and regulatory authorities upon request.


  14.Packaging and Handling


Products must be properly packaged, preserved, and handled to prevent damage, corrosion, contamination, or deterioration during transportation and storage.


  15.Compliance with Laws and Regulations


Suppliers shall comply with all applicable laws, regulations, and aviation authority requirements relevant to the products and services provided under the Purchase Order.


  16.Acceptance


Acceptance of a purchase order from MD Global Aviation constitutes full agreement to these Terms and Conditions.


Document: MDGA-QA-001                                                                                                                                                                                    Rev.NC